Data Protection Statement

I. Responsible

Hanover University of Applied Sciences and Arts,
represented by the president Prof. Dr. Josef von Helden,
Expo Plaza 4,
30539 Hannover

II. Data Protection Officer

Prof. Dr. Stephan König
Ricklinger Stadtweg 120
30459 Hannover
Phone: +49 511 9296 1561
Email: stephan.koenig@hs-hannover.de

III. Competent Supervisory Authority

The Data Protection Officer for the Federal State of Lower Saxony
Prinzenstraße 5
30159 Hannover

Phone: +49 511 120-4500
Fax: +49 511 120-4599
Email: poststelle@lfd.niedersachsen.de

IV. General Information on Data Processing

Description and Scope of Data Processing

As a matter of principle, we process personal data of our users only to the extent necessary to provide a functional website and our contents and services. The regular processing of personal data of our users only takes place with the user's consent. An exception is made in cases where prior consent cannot be obtained for factual reasons and the processing of data is permitted by legal regulations.

Legal Basis for the Processing of Personal Data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 point a of EU General Data Protection Regulation (GDPR) serves as the legal basis. When processing personal data which is necessary for the performance of a contract to which the data subject is a party, Article 6 (1) point b of GDPR serves as the legal basis. This also applies to processing operations necessary for the performance of pre-contractual measures. Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 point c of GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person make it necessary to process personal data, Art. 6 para. 1 point d of GDPR serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 (1) point f of GDPR serves as the legal basis for the processing.

Data Erasure and Storage Duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage is no longer applicable. Furthermore, data may be stored if this has been provided for by the european or national legislator in EU regulations, laws or other directives to which the person responsible is subject. Data is also blocked or deleted when a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

V. Provision of the Website and Creation of Log Files

Description and Scope of Data Processing

Whenever you visit our website, our system automatically collects data and information from the computer system of the accessing computer. The following data is collected:

  • The IP address of the user
  • Date and time of access

The data is stored in the log files of our system. This data is not stored together with other personal data of the user.

Legal Basis of the Data Processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 point f of GDPR

Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to enable the website to be transmitted to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session.

The storage in the log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes also include our legitimate interest in data processing in accordance with Art. 6 para. 1 point f of GDPR.

Duration of Storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. In the case of the collection of data for the provision of the website, this is the case when the respective session is ended.

In the case of data storage in the log files, this is the case after 14 days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the user will be deleted or alienated, so that an identification of the calling client is no longer possible.

Objection and Remedies

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

VI. Use of Cookies

Description and Scope of Data Processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user accesses a website, a cookie can be stored on the operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is accessed again.

We use cookies to make this website more user-friendly. Some elements of our website require that the accessing browser remains identifiable even after a page change.

The following data is stored and transmitted in the cookies:

  • Log-in information

We also use cookies on our website, which enable us to analyse the browsing behaviour of the users. In this way the following data can be determined:

  • Frequency of page visits
  • Use of website functions
  • Stay time on pages
  • Pages from which a page access has taken place
  • Pages that a user has browsed after visiting a page

The user data collected in this way is pseudonymised by technical measures. Therefore, it is no longer possible to assign the data to the accessing user. The data is not stored together with other personal data of the users.

When accessing our website, users are informed by an info banner about the use of cookies for analysis purposes and are referred to this data protection declaration. In this context, there is also a note on how the storage of cookies can be prevented in the browser settings.

Legal basis of the Data Processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 point f of GDPR.

Purpose of Data Processing

The purpose of using technically necessary cookies is to simplify the use of websites for the user. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after changing pages.

We require cookies for the following purposes:

  • The provision of log-in protected areas
  • Multi-tab views remember in a cookie which tab was last active

The user data collected through technically necessary cookies is not used to create user profiles.

The analysis cookies are used for the purpose of improving the quality of our website and your content. Through the analysis cookies, we learn how the website is used and can thus constantly optimise our services.

These purposes also include our legitimate interest in data processing in accordance with Art. 6 para. 1 point f of GDPR.

Duration of Storage, Objection and Remedies

Cookies are stored on the user's computer and are transmitted from there to our site. Therefore, as a user you have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies already stored can be deleted at any time. This can also be done automatically. If cookies for our website are deactivated, it is possible that not all functions of the website can be fully used.

VII. Contact Forms and E-mail Contact

Description and Scope of Data Processing

On our website there are contact forms which can be used for electronic contact. If a user chooses to use this option, the data entered in the input field will be transmitted to us and stored.

For the processing of the data, your consent will be requested during the sending process and reference will be made to this privacy policy.

Alternatively, it may be possible to contact us via a provided e-mail address. In this case, the personal data of the user transmitted with the e-mail will be stored.

In this context, the data will not be passed on to third parties. The data will be used exclusively for the processing of the conversation.

Legal basis of the Data Processing

If the user has given his or her consent, the legal basis for the processing of the data is Art. 6 para. 1 point a of GDPR.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 Paragraph 1 point f of GDPR. If the e-mail contact aims at the conclusion of a contract, an additional legal basis for the processing is Art. 6 para. 1 point b of GDPR.

Purpose of Data Processing

The processing of the personal data from the input field serves us only to process the contact. In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data. The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

Duration of Storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. For the personal data from the input field of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation ends when it can be concluded from the circumstances that the matter in question has been finally clarified.

Any additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

Objection and Remedies

The user has the possibility to revoke his/her consent to the processing of personal data at any time. If the user contacts us by e-mail, he/she can object to the storage of his/her personal data at any time. In such a case the conversation cannot be continued.

All personal data stored in the course of the contact will be deleted in this case.

 

VIII. Rights of the Data Subject

If your personal data is processed, you are a data subject within the definition of the GDPR and you are entitled to the following rights against the controller:

Right to Access Personal Data

You may request confirmation from the data controller as to whether personal data concerning you is being processed by us.

Where such processing is carried out, you may request the following information from the controller:

  1. The purposes for which the personal data are processed;
  2. The categories of personal data processed;
  3. The recipients or categories of recipients to whom the personal data concerning you have been or will be released;
  4. The planned duration of storage of the personal data concerning you or, if it is not possible to give specific details, criteria for determining the duration of storage;
  5. The availability of a right to rectify or erase personal data concerning you, a right to have the processing restricted by the controller or a right to object to such processing;
  6. The availability of a right of appeal to a supervisory authority;
  7. All available information on the origin of the data, if the personal data are not collected from the data subject;
  8. The existence of an automated decision-making, including profiling in accordance with Art. 22 (1) and (4) of GDPR and - at least in these cases - adequate information on the logic involved and the scope and intended consequences of such processing for the data subject.

You have the right to request information as to whether personal data concerning you is transferred to a third country or to an international organisation. In this context, you may demand to be informed of the appropriate guarantees pursuant to Art. 46 of GDPR in connection with the transfer.

Right to Rectification

You have the right to obtain from the data controller the rectification and/or completion of any personal data processed concerning you if it is incorrect or incomplete. The data controller shall make the correction without delay.

Right to Restrict Data Processing

Under the following conditions, you may request that the processing of personal data concerning you be restricted:

  1. If you dispute the accuracy of the personal data concerning you for a period of time which enables the controller to verify the accuracy of the personal data;
  2. The processing is unlawful and you object to the deletion of the personal data and instead demand the restriction of the use of the personal data
  3. The controller no longer needs the personal data for the purposes of the processing, but you need it in order to assert, exercise or defend legal claims, or
  4. If you have filed an objection to the processing in accordance with Art. 21 Par. 1 of GDPR and it is not yet clear whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data, apart from being stored, may be processed only with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.

If the restriction on processing has been limited in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Right to Erasure

Obligation to Delete

You may demand from the controller that the personal data concerning you be deleted immediately and the controller is obliged to delete such data immediately if one of the following reasons applies:

  1. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
  2. You withdraw your consent on which the processing was carried out pursuant to Art. 6 para. 1 point a or Art. 9 para. 2 point a of GDPR and there is no other legal basis for the processing.
  3. You object to the processing pursuant to Art. 21 (1) of GDPR and there are no overriding legitimate reasons for the processing, or you object to the processing pursuant to Art. 21 (2) of GDPR.
  4. The personal data concerning you were processed unlawfully.
  5. The deletion of personal data concerning you is necessary to comply with a legal obligation under Union or national law to which the controller is subject.
  6. The personal data concerning you has been collected in relation to information society services offered in accordance with Art. 8 para. 1 of GDPR.

Information for Third Parties

If the controller has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 Para. 1 of GDPR, it shall take appropriate measures, including technical measures, taking into account available technology and implementation costs, to inform data processors who process the personal data that you, as a data subject, have requested them to delete all links to these personal data or copies or replications of these personal data.

Exceptions

The right to erasure does not exist insofar as the processing is necessary

  1. to exercise the right to freedom of expression and information;
  2. to comply with a legal obligation requiring processing under Union or national law to which the controller is subject or to fulfil a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 point h and i and Art. 9 para. 3 of GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 Para. 1 of GDPR, insofar as the law referred to in section a) is likely to prevent or seriously undermine the fulfilment of the objectives of such processing, or
  5. to assert, exercise or defend legal claims.

Right to be Notified

If you have exercised the right of rectification, erasure or limitation of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, erasure or limitation of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about such recipients by the controller.

Right to Data Portability

You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. You also have the right to have this data communicated to another controller without interference from the controller to whom the personal data has been made available, provided that

  1. the processing is based on a consent pursuant to Art. 6 para. 1 point a or Art. 9 para. 2 point a of GDPR or on a contract pursuant to Art. 6 para. 1 point b of GDPR and
  2. the processing is carried out using automated procedures.

In exercising this right, you also have the right to demand that the personal data concerning you be transferred directly from one controller to another controller, if this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data portability shall not apply to processing of personal data which is necessary for the execution of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to Object

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6 paragraph 1 point e or f of GDPR; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless they can demonstrate compelling legitimate reasons for processing which outweigh your interests, rights and freedoms, or if the processing is for the purpose of asserting, exercising or defending legal claims.

Should the personal data concerning you be processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

Notwithstanding Directive 2002/58/EC, you have the possibility of exercising your right of objection in relation to the use of information society services by means of automated procedures using technical specifications.

Right to Withdraw Consent

You have the right to withdraw your declaration of consent under data protection law at any time. Withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the point of withdrawal.

Right to Reject Automated Individual Decision-Making including Profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effect on you or which significantly affects you in a similar way. This shall not apply if the decision

  1. is necessary for the conclusion or fulfilment of a contract between you and the controller,
  2. is authorised by the Union or national legislation to which the person responsible is subject and that legislation provides for appropriate measures to safeguard your rights and freedoms and your legitimate interests, or
  3. includes your explicit consent.

However, these decisions may not be based on special categories of personal data in accordance with Art. 9 Para. 1 of GDPR, unless Art. 9 Para. 2 point a or g of GDPR applies and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests.

In the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.

Right of Appeal to a Supervisory Authority

Without prejudice to another administrative or judicial remedy, you also have the right to appeal to a supervisory authority, in particular in the member state of your residence, workplace or where the alleged violation took place, if the data subject is of the opinion that the processing of the personal data concerning him/her violates GDPR.

The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and the results of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 of GDPR.